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Status Under review
Categories Recruitment
Created by Jamie Norman
Created on Oct 21, 2024

RELATED IDEAS

Separate question library permission from update forms permission

This gives the users more control over their own questions while protecting the form templates from unwanted updates.

What business value are you trying to achieve?

Allow users to manage their question library without allowing for them to make changes to the forms templates.
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  • Jamie Norman
    Reply
    |     Dec 3, 2024

    Please see additional information below. We have an agency who has recently reached out to see if they can have this capability.

  • Jamie Norman
    Reply
    |     Nov 7, 2024

    Recruiters would mostly benefit from this. SYSADMINs could also benefit.

    Current functionality:

    • "Form designer" permission is turned off because it give the users the ability to go into manage forms and change the form templates that we have designed for the entire VA Commonwealth.

    • When a recruiter needs to add a question to the library, they email our SYSADMIN and it is added to a folder specific to their agency/team.

    • Recruiter can find and add their questions when customizing the application for sourcing.

    • If a recruiter makes a mistake and needs to delete a question from the customized application, they cannot unless the form designer permission is turned on.

    • Recruiter must again reach out to SYSADMIN to request edits to the application.

    Use Case for update

    Manage question library is a permission in and of itself and it can be limited to visibility only within Team(s).

    A recruiter has that permission turned on and can:

    • Add and edit questions in the library

    • Add these supplemental questions to customizing applications on the job card

    • Can EDIT & DELETE questions in the customized application window.

    They should also NOT have access to the manage forms section, including NO access to:

    • New form

    • Manage user defined fields

    • Import Form

    • Manage reporting code labels

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    1 reply
  • Admin
    John Lorenzo
    Reply
    |     Nov 6, 2024

    Thank you for taking the time to share your idea.

    We’ve reviewed your idea and we need more information to ensure we fully understand your suggestion and its potential impact.

    Could you please provide more details on the business process you’re driving with this idea? Specifically, we’d like to understand:

    • The users you envision would benefit from this idea

    • The exact workflow or use case it supports

    • Screenshots of the relevant pages in the ATS you’re referring to

    This will help us better assess the feasibility and wider customer impact of the idea.

    For your idea to remain active, please respond within the next 5 business days.

    Thank you again for your contribution. We look forward to hearing from you soon.